Travel

The University is self insured and therefore does not require any additional insurance on things such as car rentals, and travel. If you purchase insurance on any part of your travel, it will not be reimbursed.

Items you can submit for reimbursement for as soon as they're charged: Airfare and conference registration.

Items you can submit reimbursement for upon returning from your trip: Lodging, per diems, transportation, other travel related expenses.

The University allows reimbursement for airfare, conference registrations, lodging, meals (via per diem), transportation, and other travel related expenses.

Per diem is the allowance for lodging (excluding taxes), meals and incidental expenses. The General Services Administration (GSA) establishes per diem rates for destinations within the lower 48 continental United States (CONUS). The State Department establishes the foreign rates (for example, Canada, Spain, Japan). The Department of Defense (DOD) establishes non-foreign rates which includes Alaska, Hawaii, and all U.S. Territories. For more information on non-foreign rates, visit DOD's Per Diem, Travel, and Transportation Allowance Committee at www.defensetravel.dod.mil and foreign rates can

If you have an active appointment with the University, please keep all receipts besides individual meal receipts. You will automatically receive the per diem rate and do not need to keep any meal receipts, unless you are hosting others.

If you have an active appointment with the University, you are eligible for per diems while traveling as long as the travel is overnight and outside of Southeast Michigan. You will automatically receive the per diem rate for the city you’re in. To view per diem rates by city, please use the GSA tool.

While on your first and last day of travel, you will only receive 75% of the per diem rate.

Due to the University reducing PCard limits, we encourage faculty/staff to purchase travel on their own and submit reimbursement. However, the FAST Office has the capability to arrange the travel on your behalf through Chrome River while still charging to your credit card.

• Clear and simple business travel booking process (synchronized with Chrome River).
• Better organization of your business travel itinerary.
• Enhanced services to meet business travel needs.
• Lower rates for U-M employee business travel.
• 24/7 assistance to travelers.
• Tickets and e-credits can be reallocated to alternate travelers within the university.

The University prefers you book your travel through the Chrome River system on Wolverine Access to access Conlin Travel. Conlin Travel (a FROSCH company), the university's designated travel agency, offers faculty and staff access to U-M negotiated rates on airfare, hotels, rental cars, and more for business travel.

Approval to travel is dependent on the shortcode that is being used.  All expenses need to be approved by the shortcode owner. If that is the same person that is requesting travel then no other approval is necessary.  All travel must abide by University policies found on Procurement's Website.