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Section 1.15.05: Student Room Reservation, Donation Collection Policy, and Bake Sale Guidelines

Reservations for School of Social Work Student Organizations and CASC Student Organizations
School of Social Work organizations as well as student organizations run by students pursuing the CASC minor may utilize space in the School of Social Work during open building hours. In order to use space these organizations must be registered as Sponsored Student Organizations (SSO) or Volunteer Student Organizations (VSO) with the Center for Campus Involvement and registered with the Office of Student Services in the School of Social Work. To make a request, students will need to login to the SSW Reservation System (https://ssw.umich.edu/assets/ssw-reservations/ ) at least two weeks prior to the event, but not more than one month before the event. The following information will be required:

• Purpose of the reservation
• Date and time that the room is needed
• Number of people attending
• AV needs
• Any other information that is pertinent to the room reservation.

Reservations will be assigned in order to allow the largest number of students to utilize the space as possible.
Please email studentroomrequests@umich.edu at the earliest date possible if you need to cancel your reservation.

If you reconfigure the room, please return it to its original layout by the end of your reservation time. Please also be sure to clean up any food or waste generated by the group.

*For school-wide events please provide a detailed description so that they can be included on the SSW events calendar.

Reservations for Individual Usage
Students in the online and on-campus MSW programs and undergraduate students completing the CASC minor may reserve rooms B742 and B710 in the School of Social Work during open building hours. To make a request, students will need to login to the SSW Reservation System (https://ssw.umich.edu/assets/ssw-reservations ) at least one week prior to the event, but not more than one month before the event. The following information will be required: �

• Purpose of the reservation
• Date and time that the room is needed
• Number of people attending
• Preferred Room (B742 or B710)
• AV needs
• Any other information that is pertinent to the room reservation.

Reservations will be assigned in order to allow the largest number of students to utilize the space as possible. During peak times, room reservations may be limited to three-hour intervals.

Using B742 & B710 Without a Reservation
MSW and CASC minor students may use rooms B742 & B710 on a first come, first served basis when they are not reserved. To gain access to these rooms go to the atrium level information desk. Students are asked to share the room and limit usage to a maximum of two hours. The room must be vacated if a student or group has reserved the room.�

Reservations for Field Placement-Related Activities
Request for usage of space in the School of Social Work related to student field placements must be made by the student’s field faculty. To make a request, field faculty should use the SSW Reservation System (https://ssw.umich.edu/assets/ssw-reservations/ ). If assistance is needed, facilities can be reached at ssw.rooms@umich.edu.

Please note: space in the School of Social Work may not be reserved to provide social work services to clients.

Student Use of the Educational Conference Center (ECC, Room 1840)
The use of the ECC is limited to SSW-registered student organizations or SSW Student Union events only.

All student events held in the ECC must have an affiliation with the SSW, be part of the core curriculum and mission of the SSW, and be sponsored by a department, faculty, or staff member. Requests on behalf of third-party groups may be denied.

An event can be sponsored in the following ways:
• Student organization events must have a sponsoring staff member from the Office of Student Services
present for the duration of the event.
• Curriculum- or course-related events must be reserved by your sponsoring instructor. The instructor
must be present for the duration of the event.
• Field placement events must be reserved by the sponsoring field instructor. The field instructor must
be present for the duration of the event.
• Events must have an attendance of 35 or greater. If attendance is below 35, the event may be moved
to an available classroom.

*School of Social Work building hours can be found at: https://ssw.umich.edu/contact

Donation Collection
MSW, doctoral, CASC minor students, School of Social Work student organizations, and CASC minor student organizations may run donation drives in the School of Social Work. Drives must be approved by the Office of Student Services and a maximum of two collection drives may be held simultaneously in the School. All donation drives are limited to two weeks. Collection bins will be kept in McGregor Commons and items for the drives must be collected frequently by the sponsoring student or organization.

To schedule a donation drive, to login to the SSW Reservation System (
https://ssw.umich.edu/assets/ssw-reservations/ ) at least two weeks prior to the first day of the drive. The request should include the following information:

• Purpose of the drive
• Sponsoring student/organizations' contact information
• Duration of the drive
• Items to be collected
• Intended purposes for donated items
• Any other information that is pertinent to the request

Please note: The School of Social Work does not provide boxes or other materials for donation collection.

*School of Social Work building hours can be found at:
https://ssw.umich.edu/contact

**Social distancing guidelines will impact the capacity of all rooms which will reduce the number of people allowed in a specific space.

School of Social Work Food and Bake Sale Guidelines
The University of Michigan has strict policies regarding food safety. These guidelines apply to individual(s) or student organizations who plan to host food and/or bake sales within the School of Social Work building. Appropriate food regulations and procedures for hosting events where food will be served are as follows:

• Only commercially prepared, individually prepackaged items may be sold at a bake sale. No
home-prepared items are permitted. No bulk foods should be prepackaged for sale.
• Food that must be kept hot or cold prior to serving cannot be sold.
• If coffee, tea, or hot chocolate will be served, items must be single serve or pour spout.
• Provide sugar and powdered cream in individual packages.
• Provide jam or jelly in prepackaged individual containers.
• Use juices only in individually packaged containers. Juices cannot be refrigerated on site.
• Foods and supplies must be stored off the floor.
• All baked goods must be covered during display and storage.
• Use single service cups, utensils, and plates. Store cups with the bottom up. Do not handle the
rim of cups.
• Serve baked goods to the customer using a napkin or waxed paper square.
• Always protect food from contamination and keep the work surface clean.

Please note: Proper food service precautions such as the use of gloves should be observed. Contact the Office of Student Services and Enrollment Management, room 1748, (734) 936-0961,
ssw-ossoffice@umich.edu for more information.

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